Conference Center Coordinator

513

United States of America
Houston
Corporate
Corporate Services
Full Time

This dynamic firm is seeking a Conference Center Coordinator for the firm’s headquarters.
This dual position, in conjunction with another Conference Center Coordinator, will be responsible for the management of the firm’s 10,000 square-foot multi-media conference center as well as front desk reception coverage. The duties will include all aspects of ensuring smooth operations of the center.

Responsibilities:             

  • Act as a first point of contact for all internal and external clients and visitors while providing a professional and friendly impression
  • Serve as a primary resource in handling meeting requests for conference rooms
  • Set up and breakdown conference rooms in preparation for company and client meetings
  • Greet guests and direct them to their meeting location
  • Oversee A/V and ensure appropriate set up and smooth operation, troubleshooting as necessary
  • Answer multi-line phone, screen and direct calls accordingly
  • Accept and track incoming and outbound packages
  • Keep the conference center professionally ready
  • Prepare expense reports
  • Maintain inventory and order supplies and snacks for the office
  • Act as Fire Warden for floor, including maintenance of Fire Warden certification

The Ideal Candidate Will Be:

  • Extremely organized and able to effectively schedule concurrent meetings
  • A strong communicator
  • A “people person” who will professionally and cordially greet guests and work with internal resources for scheduling events
  • Able to run events or meetings on an appropriate budget, while having a creative flair for developing and ordering premium items or creating a meaningful onsite event
  • Accountable for the success of every meeting or event in the center
  • Professional and always maintain confidentiality
  • Able to work and multi-task in a fast-paced, team-oriented environment
  • Knowledgeable with MS Office, including Outlook
  • Experienced using a multi-line telephone
  • Experienced using A/V equipment and other office equipment
  • Able to work closely with the other conference center co-coordinator to ensure full coverage

This non-exempt salaried position is eligible for overtime pay and an opportunity for a year -end bonus.  The company provides a full benefits package. EOE.  Will require some heavy lifting (20+ lbs) and the ability to set up furniture in a room. Qualified candidates should apply via the website. No calls please.          

Perella Weinberg Partners is an Equal Opportunity Employer    

TPH&Co. (“TPH”) provides strategic and financial advice to investors, management teams, boards of directors, government bodies, and other professionals and participants in the global energy industry. We as a firm love the financial, technical, and moral challenge of both powering the economy and protecting the environment. TPH was founded in 2004 with the creation of an independent, energy-focused, research-only firm. TPH launched its energy investment banking practice in 2007, and in 2016 joined forces with PWP. For more information on PWP, please click here.
Perella Weinberg Partners is an Equal Employment Opportunity (EEO) employer. It is the policy of the Firm to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status.

This opportunity is closed to applications.