Conference Center Coordinator
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This dynamic firm is seeking a Conference Center Coordinator for the firm’s headquarters.
This dual position, in conjunction with another Conference Center Coordinator, will be responsible for the management of the firm’s 10,000 square-foot multi-media conference center as well as front desk reception coverage. The duties will include all aspects of ensuring smooth operations of the center.
Responsibilities:
- Act as a first point of contact for all internal and external clients and visitors while providing a professional and friendly impression
- Serve as a primary resource in handling meeting requests for conference rooms
- Set up and breakdown conference rooms in preparation for company and client meetings
- Greet guests and direct them to their meeting location
- Oversee A/V and ensure appropriate set up and smooth operation, troubleshooting as necessary
- Answer multi-line phone, screen and direct calls accordingly
- Accept and track incoming and outbound packages
- Keep the conference center professionally ready
- Prepare expense reports
- Maintain inventory and order supplies and snacks for the office
- Act as Fire Warden for floor, including maintenance of Fire Warden certification
The Ideal Candidate Will Be:
- Extremely organized and able to effectively schedule concurrent meetings
- A strong communicator
- A “people person” who will professionally and cordially greet guests and work with internal resources for scheduling events
- Able to run events or meetings on an appropriate budget, while having a creative flair for developing and ordering premium items or creating a meaningful onsite event
- Accountable for the success of every meeting or event in the center
- Professional and always maintain confidentiality
- Able to work and multi-task in a fast-paced, team-oriented environment
- Knowledgeable with MS Office, including Outlook
- Experienced using a multi-line telephone
- Experienced using A/V equipment and other office equipment
- Able to work closely with the other conference center co-coordinator to ensure full coverage
This non-exempt salaried position is eligible for overtime pay and an opportunity for a year -end bonus. The company provides a full benefits package. EOE. Will require some heavy lifting (20+ lbs) and the ability to set up furniture in a room. Qualified candidates should apply via the website. No calls please.
Perella Weinberg Partners is an Equal Opportunity Employer
This opportunity is closed to applications.